ABAKUS IT-SOLUTIONS - Your IT Comfort Expert!

This is a full-time onsite role, offering the opportunity to work closely with various stakeholders and ensure the smooth operation of our administrative processes.

Key responsibilities:

Tool setup and configuration:

• Assist in setting up and configuring the combination of tools for the coordinated assessment process.
• Manage access rights to the different interim tools for participants in case of unavailability of the online platform.

IT support:

• Provide ongoing support with IT questions related to the tools.

Document management:

• Handle document management in the different interim tools, including uploading, transmitting to Competent Authorities, archiving, and notifying relevant actors of impending deadlines.

Project progression management:

• Maintain a dashboard tracking the status and deadlines for each application.
• Ensure continuous and up-to-date information regarding the validation and authorization process, as well as the actual conduct of Clinical Investigations and Performance Studies (CI/PS), when applicable.

Meeting coordination:

• Organize and follow up on meetings between Competent Authorities to discuss individual applications and challenges encountered during the procedure.

Support for coordinators:

• Assist Coordinators with secure exchange of information activities as needed.

Tools you'll use:

• MS Office & MS 365 (Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint)
• Confluence

Skills and attributes:

• Well-organized with excellent time management skills.
• Meticulous attention to detail.
• Clear and effective communication abilities.
• Flexibility and adaptability.
• Strong problem-solving skills.
• Aptitude for teamwork and ability to work autonomously.
• Capable of working in an international and multicultural environment.

Languages:

• Excellent oral and written command of English is required.

Desirable qualifications:

• Previous experience in business administration.
• Knowledge of EU Institutions.
• Experience in an ITIL environment.

Why join us?

This role offers a unique opportunity to work in a dynamic and supportive environment, contributing to important projects. If you are passionate about administrative excellence and thrive in a multicultural setting, we encourage you to apply.

Apply now and become a key player in our team in Brussels!